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Procore (en-GB)

What is a payment application contact?

Answer

An Payment application Contact is a person who ensures that a payment application is submitted to an upstream contractor for payment. In Procore, a payment application contact is always an employee of the designated 'Contract Company' on a purchase order or subcontract. The contract company is the party responsible for performing work and/or supplying materials for a project. For customers in the United States using Procore's Progress Billings tool, this term is synonymous with progress billing contact.

Common Questions

How do I add a payment application contact to Procore? 

Before you can designate a user as a payment application contact in Procore, you must:

After creating the  exist, designate the company and the 'Contract Company' in the commitment and the user as the 'Invoice Contact' 

How do I designate a user as a payment application contact? 

To designate a payment application contact to Procore, you have these options:

Do payment application contacts receive emails from Procore?

Yes. If you are designated as a payment application contact for your company, your Procore user account will receive emails when the following actions occur:

Do payment application contacts need to be granted special access permissions to Procore?

No. If you have been designated as a payment application contact on a commitment, Procore automatically adds you to the 'Private' list for that commitment. This means you can view that commitment in Procore, as long as your Procore user account meets the requirements details in Add Payment application Contacts to a Purchase Order or Subcontract.

  • On a subcontractor payment application, the contact's name appears in the 'Payment Application' section of the Advanced Settings tab in the 'Payment Application Contacts.' Contacts can also receive invites to submit subcontractor payment applications and reminder emails from Procore.

What can payment application contacts add or update in Procore?

It depends on the Procore company account you are using and the permissions your Procore user account has been granted. Most Procore clients do not allow payment application contacts to add or update data in Procore. 

Payment application contacts can... To learn more...
Respond Yes or No in response to an 'Invite to Bill' email sent by a payment application administrator  Accept or Decline an 'Invite to Bill' as a Payment Application Contact 

Does a payment application contact need an 'Invite to Bill' to submit a payment application?
Submit a new payment application in response to an 'Invite to Bill'  Submit a New Payment application as a Payment Application Contact (Legacy) 

Submit a New Payment application as a Payment Application Contact (Phased Release)
Update a Subcontractor BOQ in one of Procore's Payment application Management tools Update a Subcontractor Bill of Quantities from the Commitments Tool

Update a Subcontractor Bill of Quantities as a Payment Application Contact from the Payment Applications Tool

Update a Subcontractor Bill of Quantities as a Payment Application Contact from the Progress Billings Tool