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Procore

Budget

The Budget tool allows you to build and manage a comprehensive budget throughout a project's lifecycle. By eliminating the need for double-entry of contract modifications and variation values into complex spreadsheets, you'll have greater insight into how seen and unforeseen changes impact the bottom line. Take control over complicated project factors when evaluating and forecasting your project's completion costs.

  • Import an existing budget or build a comprehensive project budget that can be exported to the Microsoft Excel or PDF formats
  • Review financial performance for a single project or across multiple projects
  • Share the status of your budget with your team so they can make informed decisions in the field
  • Generate detailed budget reports showing budget modification, buyout summaries, line item details and more

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Configuration Tasks
ERP Integrations
 Tip

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Set Up a Budget
 
Set Up a Budget - Owner
 
Set Up a Budget - Speciality Contractor
 
Add New Line Items to a Budget - Main Contractor
 
Add New Line Items to a Budget - Owner
 
Add New Line Items to a Budget - Speciality Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
Create a Budget Modification - Owner
 
 
 
 
Set Up Budget Views - Speciality Contractor
 
Buyout Savings Budget View
 
Buyout Savings While in a Buyout Budget View
 
Current/Revised Buyout Budget View
 
Budget Forecasts, Projections and Reports
 
Budget Forecasts, Projections and Reports - Speciality Contractor
 
Variation Analysis
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Speciality contractor as a Client - Set Up Budget Views

 

Owner - Set Up a Budget

 

Owner - Navigate the Forecasting Tab

 

Main Contractor - Navigate the Forecasting Tab

 

Speciality Contractor - Navigate the Forecasting Tab

 

Owner - Create a Budget Modification

 

Budget Modifications

 

Owner - Add New Line Items to the Budget

 

Speciality contractor as a Client - Create a Direct Cost

 

Speciality contractor as a Client - Add New Line Items to a Budget

 

Add New Line Items to a Budget

 

Speciality contractor as a Client - Budget Forecasts, Projections and Reports

 

Speciality contractor as a Client - Setup a Budget

 

Set Up Configurable Budget Views

 

Speciality contractor as a Client - Create a Budget Modification

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - Set Up a Budget

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - Budget Forecasts, Projections and Reports

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Set Up a Budget
 
Add New Line Items to a Budget - Main Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - Main Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - Main Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - Main Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
Set Up a Budget
 
Add New Line Items to a Budget - Main Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
 
Budget Forecasts, Projections and Reports
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

 
Set Up a Budget
 
Add New Line Items to a Budget - Main Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
 
Budget Forecasts, Projections and Reports
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

 
Set Up a Budget
 
Add New Line Items to a Budget - Main Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Budget Modifications

 
Set Up a Budget
 
Add New Line Items to a Budget - Main Contractor
 
Create a Budget Change
 
 
Budget Forecasts, Projections and Reports
 
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Add New Line Items to a Budget

 
 
Set Up a Budget
 
Set Up a Budget - Owner
 
Set Up a Budget - Speciality Contractor
 
Add New Line Items to a Budget - Main Contractor
 
Add New Line Items to a Budget - Owner
 
Add New Line Items to a Budget - Speciality Contractor
 
Create a Budget Change
 
Create a Budget Modification
 
Create a Budget Modification - Owner
 
 
 
 
Set Up Budget Views - Speciality Contractor
 
Buyout Savings Budget View
 
Buyout Savings While in a Buyout Budget View
 
Current/Revised Buyout Budget View
 
Budget Forecasts, Projections and Reports
 
Budget Forecasts, Projections and Reports - Speciality Contractor
 
Variation Analysis
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Speciality contractor as a Client - Set Up Budget Views

 

Owner - Set Up a Budget

 

Owner - Navigate the Forecasting Tab

 

Main Contractor - Navigate the Forecasting Tab

 

Speciality Contractor - Navigate the Forecasting Tab

 

Owner - Create a Budget Modification

 

Budget Modifications

 

Owner - Add New Line Items to the Budget

 

Speciality contractor as a Client - Create a Direct Cost

 

Speciality contractor as a Client - Add New Line Items to a Budget

 

Add New Line Items to a Budget

 

Speciality contractor as a Client - Budget Forecasts, Projections and Reports

 

Speciality contractor as a Client - Setup a Budget

 

Set Up Configurable Budget Views

 

Speciality contractor as a Client - Create a Budget Modification

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - Set Up a Budget

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Owner - Budget Forecasts, Projections and Reports

 

Video content may not accurately reflect the current state of the system and/or it may be out of date.

Budget


START
START


END
END


Set Up a Budget in a New Procore Project
Set Up a Budget in a...
Choose from these options
Choose from these options




Create a Budget Modification
Create a Budget Modi...
Add a Partial Budget Line Item
Add a Partial Budget...
Delete a Budget Line Item
Delete a Budget Line...
Do you want to add or import your budget line items?
Do you want to add or import your budget line...


Import a Budget
Import a Budget
Import
Import


Add
Add
Add a Budget Line Item
Add a Budget Line Item
Do you want to make any final edits before locking the project's original budget?
Do you want to make any final edits before loc...


Lock a Budget
Lock a Budget
Choose from these options
Choose from these options




Add a Budget Line Item
Add a Budget Line Ite...
Delete a Budget Line Item
Delete a Budget Line...
Use the Forecast to Complete Feature
Use the Forecast to C...


Create a Budget Snapshot 1
Create a Budget Snaps...
Any final changes to your original budget?
Any final changes to your orig...


Unlock a Budget
Unlock a Budget
Update the Budget
Update the Budget
How do you want to update the project's current budget?
How do you want to update the project'...
Original Budget
Original Budget
Do you want to create the main contract's BOQ from the project budget?
Do you want to create the pr...
Choose from these options
Choose from these options



View Budget Reports
View Budget Reports
Create Custom Budget Reports
Create Custom Budget...


END
END
Run reports?
Run reports?
With Variations
With Variations
Do you need to change a commitment contract or a main contract?
Do you need to change a commitment contract...
LEGEND
LEGEND
Optional Step
Optional Step
Project Manager
Project Manager
1 Procore recommends always taking a snapshot after locking your project's original budget. 
1 Procore recommends always taking...
Continue to the 'Main Contract' workflow
Continue to the 'MainContrac...
Continue to the 'Commitment Variation Tiers' workflow
Continue to the 'Commitment Ch...
workflow#Commitment_Change_Order_Tiers
Continue to the 'Main Contract Variation Tiers' workflow
Continue to the 'MainCont...

Add a Budget View for Real-Time Labour Costing


START
START


Set Up a Budget View for Real-Time Labour Productivity
Set Up a Budget View...


END
END
LEGEND
LEGEND
Procore Admin
Procore Admin
Admin on Timesheets
Admin on Timesheets
Project Manager
Project Manager
1Choose 'Labour' as the 'Default Cost Type for Timecards' setting and click 'Apply to Existing Timecards'
1Choose 'Labour' as the 'Defau...
Optional Step
Optional Step
Supervisor/Site manager
Supervisor/Site manager
Laborer
Laborer
2Include one or more line items with the unit-based fields set to hours
2Include one or more line ite...


Do you want to use the
Real-Time Labour Productivity budget view on your project?

Do you want to use the...


Configure Settings: Timesheets1
Configure Settings: T...


Add a
Budget Line Item2

Add a...


How do you want to create the project's budget line items?
How do you want to create the pr...


Import a Budget2
Import a Budget2


View a Budget
View a Budget


Laborer Timecard entry?
Laborer Timecard...


Create a
Timecard Entry

Create a...


Create a
Timesheet

Create a...
TIMECARD
TIMECARD
TIMESHEETS
TIMESHEETS


Approve a
Timesheet

Approve a...


Create a Timesheet (Android)
Create a Timesheet (A...


Create a Timesheet (iOS)
Create a Timesheet (i...


What tool are you using in the Procore web application?
What tool are you usi...


Sign a Timesheet (Android)
Sign a Timesheet (And...


Sign a Timesheet (iOS)
Sign a Timesheet (iOS...


What is the "Timesheet Hours" Column Setting on the Budget View?
What is the "Timesheet Hours...
'APPROVED' STATUS
'APPROVED' STATUS
'PENDING' STATUS
'PENDING' STATUS
LINE ITEM UPDATED
LINE ITEM UPDATED


Are you entering time using Procore for Android or iOS?
Are you entering time...
ANDROID
ANDROID
iOS
iOS

Set Up the 'Procore Labour Productivity Cost' Budget View




Do you want to enter installed production quantities using Procore's Field Productivity tools?
Do you want to enter installed p...






Import Installed Production Quantities
Import Installed Prod...



START
START


Enable the Labour Productivity Cost Features for Project Financials
Enable the Labour Prod...
LEGEND
LEGEND
Procore Admin
Procore Admin
Admin on Timesheets
Admin on Timesheets
Project Manager
Project Manager
1Choose 'Labour' as the 'Default Cost Type for Timecards' setting and click 'Apply to Existing Timecards'
1Choose 'Labour' as the 'Defau...
Optional Step
Optional Step
Supervisor/Site manager
Supervisor/Site manager
Laborer
Laborer
2 Clients using the Admin tool's 'Unit Quantity Based Budget' option and the Timesheets tool can import budgeted production quantities in the Admin tool.
2 Clients using the Admin too...


Do you want to use the
'Procore Labour Productivity Cost' budget view on your project?

Do you want to use the...


Laborer Timecard entry?
Laborer Timecard...


Create a
Timecard Entry

Create a...
Create a
Timesheet

Create a...
TIMECARD
TIMECARD
TIMESHEETS
TIMESHEETS


Approve a
Timesheet

Approve a...


Create a Timesheet (Android)
Create a Timesheet (A...


Create a Timesheet (iOS)
Create a Timesheet (iO...


What tool are you using in the Procore web application?
What tool are you usi...


Sign a Timesheet (Android)
Sign a Timesheet (And...


Sign a Timesheet (iOS)
Sign a Timesheet (iOS...
What is the "Timesheet Hours" Column Setting on the Budget View?
What is the "Timesheet Ho...


Are you entering time and installed production quantities using Procore for Android or iOS?
Are you entering time and installed...
ANDROID
ANDROID
iOS
iOS
'PENDING' STATUS
'PENDING' STATUS
Add Budget Line Items
Add Budget Line Items


Set Up the 'Procore Labour Productivity Cost' Budget View
Set Up the 'Procore L...


Import a Budget
Import a Budget


Update the Budgeted Quantities Worksheet2
Update the Budgeted Qu...


Add Budgeted Production Quantities
Add Budgeted Production...
Procore Labour Productivity Cost View
Procore Labour Product...


END
END
Add Quantities to a Timesheet
Add Quantities to a T...
'APPROVED' STATUS
'APPROVED' STATUS


Add Quantities to a Timesheet (Android)
Add Quantities to a T...
Add Quantities to a Timesheet (iOS)
Add Quantities to a T...
Configure Settings: Timesheets1
Configure Settings: T...
FIELD
PRODUCTIVITY
FIELD...
PROJECT
FINANCIALS
PROJECT...
HOW TO VIEW PRODUCTION QUANTITIES
HOW TO VIEW PRODUCTION QUANTITIES


How do you want to add budget line items and budgeted production quantities?
How do you want to add budg...
Import Budgeted Production Quantities
Import Budgeted Produ...
Production Quantity Report
Production Quantity R...
IMPORT DATA
IMPORT DATA
ENTER DATA
ENTER DATA

Budget

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-check.png+ : Indicates that one or more granular permissions are available for the task. See the relevant tutorial or Grant Granular Permissions in a Project Permissions Template for more information.

erp-integration.png : Indicates your company's Procore account must be configured to work with an integrated ERP system

Task None Read Only Standard Admin
Add a Budget Line Item   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add a Budget View for Real-Time Labour Costing This task must be completed in the Company's Admin tool. Also requires Procore's Field Productivity tools. 
Add Budgeted Production Quantities to a Project's Budget       icon-mindtouch-table-check.png
Add the Columns for the 'Budget Changes' Feature to a Budget View This task must be completed in the Company's Admin tool.
Add the Columns for Job Cost Transaction Syncing to a Budget View for ERP Integrations erp-integration.png This task must be completed in the Company's Admin tool. Also requires the Procore + Sage 300 CRE® connector.
Add the 'ERP Direct Costs' Column to a Procore Budget View for ERP Integrations erp-integration.png This task must be completed in the Company's Admin tool. Also requires the ERP Integrations tool. Should NOT be used with Sage 300 CRE® if syncing job cost transactions.
Add a Goods & Services Tax (GST) to a Budget 1       icon-mindtouch-table-check.png
Add a Partial Budget Line Item     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Apply Advanced Forecasting Curves       icon-mindtouch-table-check.png
Apply the View, Snapshot, Group and Filter Options on a Budget View   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Approve Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Configure Settings: Budget       icon-mindtouch-table-check.png

Legacy  Create a Budget Modification

    icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Create a Budget Snapshot     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Custom Budget Report 2       icon-mindtouch-table-check.png
Create a Custom Financial Line Items Report to Compare Budget Snapshots This task must be completed in the Reports tool.
Delete a Budget Line Item     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit a Budget     icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit Budget Changes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Export a Budget to an Integrated ERP System icon_CL_ERP_Integrations_w50.png       icon-mindtouch-table-check.png
Export Budget Changes   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Import a Budget from Sage 100 Contractor® erp-integration.png This task must be completed in the ERP Integrations tool.
Import a Budget from Sage 300 CRE® erp-integration.png This task must be completed in the ERP Integrations tool.
Import a Viewpoint® Spectrum® Budget into a Procore Project erp-integration.png This task must be completed in the ERP Integrations tool.
Import an Original Estimate from Viewpoint® Vista™ into Procore erp-integration.png This task must be completed in the ERP Integrations tool.
Import a ProEst Estimate for the Budget BOQ  3     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import Installed Production Quantities for the Labour Productivity Cost Budget View       icon-mindtouch-table-check.png
Lock a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Read a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Re-import a Budget from Sage 100 Contractor® erp-integration.png This task must be completed in the ERP Integrations tool.
Re-import a Budget from Sage 300 CRE® erp-integration.png This task must be completed in the ERP Integrations tool.
Re-import a Viewpoint® Spectrum® Budget into a Procore Project erp-integration.png This task must be completed in the ERP Integrations tool.
Re-import an Original Estimate from Viewpoint® Vista™ into Procore erp-integration.png This task must be completed in the ERP Integrations tool.
Retrieve a Budget from ERP Integrations Before Acceptance tool-icon_erp-integrations_web-company-level.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Set up a Budget in a New Procore Project     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Send a Budget to ERP Integrations for Accounting Acceptance icon_CL_ERP_Integrations_w50.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Set Up a Budget View for Custom Reporting This task must be completed in the Company Admin tool.
Set Up a New Budget View This task must be completed in the Company Admin tool.
Set Up a New Forecasting View This task must be completed in the Company Admin tool. 
Unlock a Budget       icon-mindtouch-table-check.png
Unlock a Budget with Budget Modifications       icon-mindtouch-table-check.png
Use the 'Forecast to Complete' Feature     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Changes   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Change Detail for a Budget Line Item   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Reports  4   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View and Filter the Change History of the Budget       icon-mindtouch-table-check.png
Void Budget Changes     icon-mindtouch-table-check.png icon-mindtouch-table-check.png

1 This task also requires 'Admin' permissions on the project's Client Contracts, Funding or Main Contracts tool. 

2 Also requires 'Admin' permissions on the Company level Reports tool.

3 These steps require that your company has enabled the ProEst by Procore integration.  

4 The Reports tool must be an active Project Tool. See Add and Remove Project Tools

Below are the notable changes to the project's Budget tool.

Recent Changes

No recent notable changes.